The Western States ITI User Group is comprised of representatives from financial institutions using Information Technology, Inc. (ITI) software. The WSUG was formed to further the exchange of information, discuss matters of mutual concern and interest, and to provide a forum where colleagues could come together and share ideas. For additional information, please feel free to contact any board member.
The WSUG Web site was created to provide a central location where members can receive updates about group activities and download important information. Several of the WSUG site's pages are restricted to members only and require a user name and password, which you will be provided as a paid member of the group
Please feel free to explore our Web site to find out more about us, and the programs we offer.
Charter - The Rules of the Road
For the protection of each member of the group, the WSUG charter was established. This charter must be reviewed annually by each WSUG participating member. Once you have reviewed the charter, be sure to sign and return our "Waiver of Liability".
General Those financial institutions using Information Technology, Inc. (ITI) software hereby resolves to establish, form and participate in a user's group to further the exchange of information, discuss matters of mutual concern and interest, and to conduct such business proposed by the members from time to time as appropriate.
Name This unincorporated association will be known as the Western States ITI User Group (the Group).
Purpose It will be the purpose of this organization to:
Mutually exchange software and hardware knowledge and information of a general nature, including generic data processing procedures such as contingency plans, while respecting trade secrets.
Discuss software enhancement requests sent to the ITI Steering Committee or enhancements distributed by ITI.
Invite and solicit participation from ITI, Unisys and other related vendor representatives where required or requested by members.
Represent the user's group to potential ITI users.
Coordinate West Coast training sessions as needed.
The Group will create subcommittees as needed in specialized areas.
MeetingsGeneral Session The group will meet at least twice each year at a site selected by the board of directors. Consideration will be given to alternating meeting sites between Northern and Southern California as a matter of convenience.
Subcommittee Meetings Meetings will be held at least annually at dates and locations selected by the respective subcommittee chairperson. Membership Membership in the Group is limited to those financial institutions currently licensing the ITI software applications or being serviced by an ITI licensed provider or consultants or service providers specializing in ITI software.
Voting Rights Each membership in the group will have the right to one vote in the group provided annual membership dues are current.
Amendments This charter may be amended from time to time. Any voting member may submit a charter amendment to the incumbent President. Charter amendments will be entered as agenda items for member discussion and adoption at a general meeting. Proposed charter amendments will be submitted to the membership at least 30 calendar days prior to voting. A majority vote of the membership (51%) is required to ratify charter amendments.
Quorum In order to conduct business at a general user meeting, a majority of the membership (51%) must be present. At a board meeting, a quorum of board members (51%) is required to conduct business.
Board Terms In the third quarter of each year, the Group will submit nominations for an election of officers for a term to begin the first of the following year. Nominees must be employed by a member of the Group with membership dues paid current. The positions of President, Secretary, LAS subcommittee chair, Technology subcommittee chair and one director will begin their term in the odd numbered calendar years. The Vice President, Treasurer, OPS subcommittee chair, FRAC subcommittee chair and one director will begin their term in the even numbered calendar years. Officer vacancies for unexpired terms will be filled by Board appointment.
Officers President - Preside over meetings, establish agendas, rule on membership eligibility, receive charter amendments, represent the Group as required, direct disbursements and reimbursements, direct other such activities as may be appropriate.
Vice President - In the event of the President's absence, assume his or her duties, maintain the User Directory and represent the Group as required.
Secretary - Prepare mailings for meetings and distribute, keep minutes of meetings, maintain membership lists and perform other such activities as may be directed.
Treasurer - Collect and deposit assessments, reports condition of operating funds to members, oversee preparation of Federal and State tax returns, make disbursements and reimbursements as directed. Perform other such activities as may be directed.
Past President - Serve in a nonvoting advisory capacity to the board of directors.
Directors The six directors will carry out such tasks and responsibilities as are decided upon by the officers or the membership as a whole. Four directors will chair the subcommittees of Technology, LAS, Operations and FRAC. Subcommittee chairs are bound by the terms of the "Subcommittee Rules and Guidelines."
Privacy In the sharing of any information, members will not disclose any non-public personal information about their institutions customers or former customers. Lists of member banks, individual bank representatives or meeting attendees will not be given to non-members or vendors. Membership Dues Annual membership dues will be set each year by the Board. The dues will be levied, collected and deposited into an account maintained at the financial institution represented by the Treasurer. Dues for new members joining after June will be 50% of the annual amount for the remainder of that year, then 100% annually thereafter. Annual dues must be paid before registration is accepted for the user meeting. Annual membership dues entitle you to one notice of each user meeting and Group activities. Referral Reward Program If you refer a new member (see "Membership" above) to the group, a referral reward has been established for the referring member. A paid registration to either the Spring or Fall User Meeting will be given to the referring member. This reward is given in appreciation to the referring member, subject to verification and approval. This reward is to be given only in the form of a "free meeting voucher" and may not be exchanged for any other cash value. This referral program was approved by the Board on April 19, 2000 and will commence from that day forward.
Expenses Expenses incurred by the membership in the course of participating in the Group such as transportation, meals and lodging will be borne by the member incurring such expenses. Expenses of Board members necessary to carry out their duties such as mailings, stationery and supplies, postage, conference calls, and other expenses as deemed appropriate by the board will be borne by the Group. The board may at its discretion reimburse and/or compensate presenters' and/or speakers at the user meetings. User meeting registration fees, if any, will be waived for Board members. Members conducting presentations at user meetings will be offered a 50% discount on their registration fees.
Group Web Site The Group may maintain a web site for the benefit of the members. Portions are made available to the general public and other portions are available only to members that have paid their annual dues. Passwords to the members only portion are not to be shared with non-members and vendors.
Resolution This charter of the Western States ITI User Group is hereby accepted by the financial institution through the annual signature of their primary contact for the Group on the Waiver of Liability for Western States ITI User Group.
Subcommittee Rules and Guidelines
The subcommittees were established to further discuss information specific to each group. Below are the rules governing these subcommittee.
General As a participating member of the Western States ITI User Group (WSUG), four (4) active subcommittees have been established to further exchange ideas and information related to their specific subcommittee. The subcommittees are subject to the same rules and guidelines established in the WSUG Charter.
Purpose It will be the purpose of these subcommittees to:
Mutually exchange ITI software knowledge and information of a general nature, specifically related to the subcommittee.
Discuss software enhancements sent to the ITI Steering Committee or enhancements / releases distributed by ITI.
Contribute to the general user group meeting by leading workshops and breakout presentations that add value and information relevant to your subcommittee.
Elections As established in the WSUG Charter, the elected subcommittee chairperson will hold a two-year term and serve as an active WSUG board member during his or her term. A subcommittee vice-chairperson is also elected for a two-year term but does not serve as a WSUG board member. Elections for the Operations and FRAC chair will be held in odd numbered years, while elections for Technology and LAS will be held in even numbered years.
Meetings The subcommittees will meet annually at a site selected by the subcommittee chairperson and vice-chairperson. Operations will meet in April. LAS will meet in May. The Technology and FRAC committees will meet in September. Agendas for meetings should be submitted sixty (60) days in advance to the President of the WSUG, with mailings to subcommittee group members immediately following.
Meeting Expenses Expenses incurred by the attending participants in each subcommittee meeting such as transportation, meals and lodging will be borne by the member incurring such expenses. Expenses of a subcommittee chairperson or vice-chairperson necessary to carry out their duties such as mailings, stationary and supplies, postage and related conference calls will be borne by the Group. Budgets for expenses must be submitted to the President of the Group sixty (60) days in advance of the subcommittee meeting. Within two (2) weeks of the conclusion of the meeting, detailed expense reports with all receipts must be submitted to the Group Treasurer. Meeting dues for the chairperson and vice chairperson are subject to the same rules as stated above.
Membership Dues Paid annual membership dues in the WSUG entitle each member institution invitation to each subcommittee meeting. Annual membership dues for subcommittees are nil.
Waiver of Liability Each participating organization (member) must have a signed Waiver of Liability on file with the group each year. Please complete the form below or at the annual registration site.
If you are interested in joining WSUG, we would be delighted to hear from you. Please see our Contact Us page for more details.